We are seeking a dependable, organized, and professional Secretary to support the day-to-day administrative operations of an organization in Charlotte, NC. This position focuses on providing administrative and clerical support, coordinating schedules, handling correspondence, organizing documents, assisting staff and management, and helping ensure that daily office activities run smoothly and efficiently.
The ideal candidate is organized, professional, detail-oriented, and comfortable handling multiple administrative tasks in a fast-paced office environment. This is a good opportunity for someone with previous secretarial, administrative assistant, office support, receptionist, or clerical experience who is looking to build or continue a career in a professional U.S. office environment.
JOB INFORMATION
Position: Secretary
Pay: $20.00 – $23.00 per hour, depending on experience
Location: Charlotte, NC
Employment Type: Full-time / W-2
Work Arrangement: On-site
Schedule: Monday–Friday, 8:30 AM–5:00 PM
KEY RESPONSIBILITIES
- Provide general administrative and clerical support to management and office staff.
- Answer and direct telephone calls, emails, and other business communications.
- Schedule and coordinate meetings, appointments, and office activities.
- Maintain calendars and assist with scheduling changes and reminders.
- Prepare, format, review, and organize letters, reports, forms, presentations, and other business documents.
- Maintain organized physical and electronic files and records.
- Enter, update, and maintain information in company databases and office systems.
- Receive, organize, and distribute incoming correspondence, mail, and documents.
- Assist with preparing meeting materials, agendas, notes, and follow-up documentation.
- Coordinate routine communications between management, employees, clients, vendors, and other authorized contacts.
- Assist with travel arrangements, reservations, and other administrative logistics when required.
- Monitor office supplies and assist with ordering and inventory management.
- Prepare and process routine forms, expense documentation, invoices, and administrative paperwork.
- Make copies, scan documents, print materials, and perform other routine office duties.
- Maintain confidentiality when handling company, employee, client, and business information.
- Assist with special administrative projects and other tasks assigned by management.
- Help maintain an organized, professional, and efficient office environment.
REQUIREMENTS
- High school diploma or equivalent.
- Previous experience as a secretary, administrative assistant, office assistant, receptionist, or in a similar clerical position is preferred.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Comfortable using computers, email, Microsoft Office, spreadsheets, word-processing software, and common office systems.
- Good written and verbal English communication skills.
- Professional telephone and interpersonal communication skills.
- Ability to manage multiple tasks, priorities, and deadlines.
- Ability to work independently while also supporting a team.
- Ability to maintain confidentiality and exercise good judgment when handling sensitive information.
- Professional appearance, attitude, and workplace conduct.
- Reliable attendance and punctuality.
- Ability to follow established office procedures and instructions.
BENEFITS
- Paid Time Off (PTO).
- Paid holidays.
- Employee assistance program.
- Paid training and onboarding.
- Company recognition and employee appreciation programs.
- Opportunities for cross-training in other administrative functions.
- Potential advancement into additional administrative, executive support, or office management responsibilities.
ABOUT THE COMPANY
The company is an established organization serving the Charlotte, NC area. Its administrative team supports daily business operations by coordinating office activities, maintaining accurate documentation, assisting management and staff, and helping ensure that internal processes operate efficiently.
The organization values professionalism, reliability, organization, confidentiality, and teamwork. The Secretary will work closely with management and administrative staff and will play an important role in supporting the smooth operation of the office.
HOW TO APPLY
To apply for this opportunity, simply contact a recruiter through the Job Connect Group website. A recruiter will provide additional information about the position and guide you through the application process.
You will then be directed to the job registration process, where you can submit your information and complete the required application details.
After completing your registration, qualified candidates may be contacted by the recruiting team regarding the next steps, which may include an initial interview, candidate screening, and additional information about the position.
